The Benefits

A CMMS allows you to keep track of all your assets, facilities and inventory, and comes with several other benefits.

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You can manage maintenance work without the use of costly and time consuming paper systems. Managers can establish how much resources, both financial and physical, are being spent on the maintenance of each asset and make an assessment as to the best course of action.

Understanding Cost Performance

It may often be difficult to keep a track of costs without a CMMS. As notes are kept off the official system, smaller costs suddenly add up as massive gaps in the books. With a CMMS, it is easy to monitor everything related to an operation, equipment piece or team. Maintenance history is updated as it occurs giving decision-makers the ability to make informed decisions with fresh data. In the past this may have been difficult to assess accurately and in a timely manner leading to wrong decisions or equally problematic; non-decisions. With a CMMS, this issue is circumvented through detailed reporting of any maintenance cost, equipment downtime or stock inventory purchases.

Easier Processes

One of the top benefits is easier and simplified processes. Some companies have very complex workflows using a paper-based work order system. With operational workflows having been built up over several years at times, there can be a reluctance to move such a delicate system to digital. The process is actually often simplified using CMMS software coupled with mobile devices such as PDAs (personal digital assistants), smartphones or tablets; which can send data wirelessly from the field to the central database. There is no need for filing systems, double entry and confusing and slow-loading Excel spreadsheets. With the complicated workflow moved over to digital, and in may cases streamlined significantly, employees and teams can get back to what matters.

Risk Management Benefits

Well-maintained assets and facilities means less workplace accidents. Staying on top of your firm’s maintenance requirements ensures that employee safety obligations are met. These obligations could be legislative regulations which means non-compliance can lead to serious sanctions. Set either on an industry, organisational or international level, regulations and standards are a fundamental part of best practice and responsible practice. Ensuring safety of workers, the effective operation of machinery or safety sign compliance is paramount to any organisation. With a CMMS, the audit trail becomes drastically simplified, with easy over-the-air (OTA) updates commonly integrated to many CMMS in different sectors.

Prevent Unnecessary Downtime

A CMMS will alert managers when preventative maintenance is required. When using a non-electronic process, there is always the chance that preventative maintenance work orders will be overlooked or “slip through the cracks”. Thus there would always be the possibility of unnecessary downtimes which could cost the firm dearly. Although some issues are unavoidable, the chance of catching them at an earlier stage is increased when using digital inspection solutions run off a CMMS. This means that many problems that are unavoidable become less severe and can become easier to resolve.

Are there more benefits?